CIS Software Saves Money!

Not only does CIS Software provide our customers with a paperless solution, instant reports and graphs, e-mail notifications and instant access to the complete management system, it also results in savings!

The following are tested examples of savings within a business with 100 employees obtained by using CIS Software. The savings were calculated at an over-head rate of $ 20.00/Hour for Man-hours. However, for a more accurate savings calculation, use our CIS Savings Calculator to calculate an estimate savings for your company. The calculator is simple to use, there are about 30 simple questions with a selectable box to select the best numbers for your company. Once completed, a complete savings report and description of the savings will be displayed and you may have it E-mailed to your office for further study.

Yearly

• Receiving:     $  1,596.00

• Training:         $      675.00

• NCR/CAR:       $   3,600.00

• Meetings:        $   1,833.33

• Reports:          $ 13,440.00

Receiving Inspection Process:

Typical Process - When trailer is found to contain damaged product, a picture is taken. The receiver completes a damage report and sends the camera and report to supervisor. The supervisor uploads the pictures from the camera and creates an e-mail to customer service describing the damage and attaches picture. Customer service reviews the situation then creates an e-mail and attaches the pictures to the customer or supplier requesting instructions on what to do. The customer responds to the Customer Service and then customer service advises the receiving on what to do.

Time: 14 Minutes Average (man-hour-Minutes)

Problems: Pictures are easily lost in time and have no logical file name and in 6-months can not be sorted by issue, customer or cross referenced to the damage report and resolution.

CIS Process - When trailer is found to contain damaged product, a picture is taken. The receiver completes the CIS Receiving Report and uploads the picture directly from the camera. CIS then sends out an e-mail (pictures included) to the customer or supplier and a copy to the in-house customer service. The customer sends back instructions to the Customer Service who creates an instant work order in CIS. CIS sends out the instructions to the Receiver.

Time:    2.6 Minutes Average (11.4 Minutes Savings/Receipt)

Advantages: CIS Database contains pictures. These pictures are linked to each record and CIS reports Damage by Customer each month. Investigations and analysis can go back as far as the information is available. Pictures are never lost. In addition, the work order records the man-hours and materials used to resolve the problem.

Summary: Typical receipts that are found rejected are 35/Month.

Total Yearly Savings: 4,788 Man-Hour-Minutes per Year (@ $ 1,596.00/Year)

Training Process

Typical Process - Generally, training must be planned and the training recorded. Most electronic systems require the training to be entered into each employee's file or training records must be completed and signed then finally filed.

Time to Record Training for 100 Employees: 130 Minutes

1.3 Minutes per employee to enter the training or to create the training record and have it signed.

CIS Process - In CIS, 100 employee's training can be planned and when complete, the group can be set to complete in minutes.

Time to Record Training for 100 Employees: 5 Minutes

Advantages: All training plans and records are instantly available including Report print-outs as required. CIS Tracks cost of training.

If each employee receives 15 training sessions each year, the total man-hours associated with planning and recording the training is:

Typical System: 1950 Man-Hour-Minutes

CIS System: 75 Man-Hour-Minutes

Savings: $ 675.00/Year

Creating Nonconformities and Corrective Actions

Typical Process - A nonconformity report is created, pictures taken, printed and attached as well as photocopies of other supporting reports (inspection reports). The NCR is sent to QA who logs the NCR and decides if a Corrective Action should be issued. The CAR report is created then logged. The CAR is sent to a manager to investigate the root cause and execute preventive action. The reports must be completed and returned to QA for analysis and filing. QA enters the information into a spreadsheet so that statistical reports can be generated at the end of each month.

Time (Not Including Investigation): 18 Man-Hour-Minutes

Problems: Statistics and reports and only generated monthly and the results can be in-accurate due to QA's influence or calculation errors. Many CAR could fall in the cracks and may not be resolved in any standard time period.

CIS Process -  NCR is entered into CIS and pictures and/or reports can be uploaded during the input. If a CAR is required, the user simply selects issue new CAR and selects the responsible manager. CIS sends out the CAR to the manager by e-mail. The manager completes the CAR record and enters the preventive action and verification. A Work Order may also be instantly entered to ensure that the instructions are sent to the managers to resolve the issue.

Time (Not Including Investigation): 3 Man-Hour-Minutes

Advantages: Statistics are always available to the last entry made. CIS follows-up on outstanding CARs and reports them late if they are not resolved. Complete records and links between the NCR, CAR and Work Order are maintained. The NCR, CAR and Work Order Logs are maintained automatically.

A company typically processes 60 NCRs/CARs each month or 720 each year.

Total Savings: $ 3,600.00/Year

Management Meetings

Typical Process - A meeting agenda is prepared in Word. The agenda is sent to all participants. If additional information is required with the agenda it is photocopied. During the meeting, meeting minutes are taken and then official meeting minutes are prepared and sent to all participants. When action items are established during the meeting, the meeting manager must continually follow-up with the responsible managers to ensure the action items are completed.

Time including follow-ups: 140 Man-Hour-Minutes per meeting

Problems - Agendas and minutes get lost over time and the process of filing and retrieval is not always efficient. Action items can fall between the cracks.

CIS Process - The agenda is prepared in CIS and other supporting documents can be uploaded. Meetings can be cloned to avoid repetitive typing. During the meeting, action items are assigned to managers and CIS will follow-up with reminders and will also report action items not completed on/or before the due date.

Time including follow-ups: 15 Man-Hour-Minutes per meeting

Advantages: All meeting agendas and minutes including action items and uploaded documents are in one database and can easily be retrieved. Future similar meetings can be cloned.

If a typical company has one management meeting per month, one safety meeting per month, and 20 other management type meetings, the following savings are achieved when using CIS:

Total Man-Hour-Minute Savings: 91.6

Total Savings: $ 1,833.33/Year

Reporting

Typical Process - In order to create a monthly report on the performance of the company, someone must enter all the data into some form of database or spreadsheet and create the report. This can typically take hours. We estimated the time per report is 2-Hours.

CIS Software can provide management with 23 statistical reports and graphs created on-demand instantly.

In addition to the above, each module offers specific reports such as Management Details of Nonconformity and Customer complaints.

To create the same reports that CIS offers instantly would require 56-Hours of work each month. CIS does this instantly.

Savings: $ 13,440.00 per year

The above is just a small sample of savings when using CIS Software. For more information, please feel free to contact us.

underpanel